03
Time tracking & billing
From the clock to the invoice.
Time is captured where the work happens — on the job, the task, the call or the
timer — and reaches Xero without being retyped.
The number on the job, the number on the dashboard and the number on the invoice are
the same number — because they are all reading the same
rule, from the same place.
One home per ruleThe contract split and the billing
increment are defined once and imported everywhere. A rate change happens in one place and
every screen that quotes it moves together.
Nothing bills twiceA time log records the task that
created it, so completing that task again cannot re-bill the work. Write-offs leave invoicing
entirely and stop consuming contract hours.
Nothing bills lateClosed, uninvoiced work is counted
for you and raised once it is worth a run — so the month does not end with time nobody
remembered to put on a bill.
- Parts and materials NewLine items with Xero item codes, sold at their own price alongside the labour and never absorbed by an allowance.
- Fixed and capped pricing NewQuote a job as a price rather than by the hour. Capped bills the hours but never past the figure agreed.
- Contract trackingMonthly agreement hours per client with Covered, Partial and Overage status, and overage rates that apply themselves.
- Unallocated timeBillable time with no job surfaces for allocation, with reasoned write-offs and an audit trail of who decided what.
- Debtors and receivablesLive aged receivables from Xero, per-client overdue, bulk SMS reminders and promise-to-pay tracking.
- Tax is Xero's jobLine amounts are sent tax-inclusive and your own Xero organisation computes the rest — which is why the same build works outside Australia.
